Track and Calculate Work Hours

Next step

Use time tracking when a session needs evidence for planning, billing or review. For client work, connect tracked time to your hourly rate, project price and final estimate.

FAQ

How do I calculate billable work?

Track only focused client sessions, then use the total as the time input for pricing or margin review before building the estimate in Budget Pro.

Practical time-tracking workflows

Start the timer when meaningful work begins and stop it when you switch projects, take a break or finish the task. Add context in your project notes so the duration can be understood later. Daily review is faster and more accurate than reconstructing a week from memory, messages and calendar events.

Remote work and planning

Remote professionals can compare tracked focus time with planned blocks to find recurring interruptions or unrealistic schedules. Track categories such as meetings, production and administration separately. The aim is not to account for every minute, but to gather enough evidence to plan workloads and protect recovery time.

Freelance billing and estimates

For client projects, agree in advance which activities are billable. Record research, revisions and communication under clear labels, then compare actual hours with the estimate. That history helps improve future quotes and reveals work that should be priced into a fixed fee even when it is not shown as a separate line.

Best practices

Use consistent project names, stop timers promptly and review unusual sessions while the details are fresh. Keep any records required by a contract outside the browser and avoid entering confidential descriptions. Browser storage is convenient for a personal working history, but it is not a shared approval or payroll system.

What should I do if I forget to stop the timer?

Compare the session with your calendar or work log and correct the record before using it for analysis or billing. Do not treat an obviously inflated duration as reliable evidence.